CITY OF
SPECIAL COUNCIL MEETING MINUTES
The special meeting of Council was called to order at 5:00 P.M. by Council President
ROLL CALL: PRESENT: Mr.
Mr. Ronald Kobunski, Mr. Joe Mercurio, Mr. Nino Monaco, Mrs. Diane Snider.
ABSENT: None.
Also present were Mayor Gregory Costabile, Law Director Leonard Carr, and Deputy Clerk of Council Lisa Benedetti.
The Pledge of Allegiance was said.
CORRESPONDENCE AND ANNOUNCEMENTS:
Mr. Ballistrea welcomed newly sworn in Councilman Nino Monaco who was appointed to fill the unexpired vacancy of the late Councilman David Sasak and believes he will do a good job in representing the City.
Mayor Costabile stated that the City has been looking into a telephonic messaging system sometimes called Reverse 911. This allows the City to send pertinent information to residents and businesses in a more timely manner and to ensure that all are well educated on pertinent and time sensitive City issues. A contract was just approved on Friday to provide the service so it can go live immediately. While the City already has about 8600 addresses in the system, the City’s website will have an icon that residents can click on to add their contact information for these messages. A lot of wonderful things can be done with this system. More information will be presented as it becomes available, but he wanted Council and the residents to be aware of this new program.
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PUBLIC COMMENT:
John Urbanik, Greenland Engineering, on behalf of the Mayfield School District, stated he and various representatives were available if there were any questions for the final site plan for the new parking lot on SOM Center Road.
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RESOLUTION NO. 2011-41: “A Resolution accepting a certain bid for salt (Cargill, Inc.).†Mr. Carr read the resolution by title only. Mrs. Snider moved for suspension of the rules, seconded by Mr. Mercurio. Roll Call on motion as stated: AYES: Finney, Mercurio, Snider, Kobunski, Monaco, DiCicco, Ballistrea. NAYS: None. Motion carried. Mr. Kobunski moved for adoption, seconded by Mrs. Finney. Mr. Ballistrea stated a memo was sent from Mr. Tribby along with a bid tabulation. There was a slight decrease in the price per ton from last year. Roll Call on motion as stated: AYES: Snider, DiCicco, Monaco, Mercurio, Finney, Kobunski, Ballistrea. NAYS: None. Motion carried. The resolution is adopted.
RESOLUTION NO. 2011-42: “A Resolution accepting a certain bid for the reconstruction of the tennis court (Burton Scot Contractors, LLC).†Mr. Carr read the resolution by title only. Mr. DiCicco moved for suspension of the rules, seconded by Mrs. Snider. Roll Call on motion as stated: AYES: Monaco, Kobunski, DiCicco, Finney, Mercurio, Snider, Ballistrea. NAYS: None. Motion carried. Mr. Kobunski moved for adoption, seconded by Mr. Mercurio. Mr. Ballistrea stated a memo was received from Mr. Tribby. Council appropriated $50,000 for this project in the budget. Additional funds will need to be appropriated be an Ordinance on the agenda. Mayor Costabile explained that there has been minimal work done on the courts since the 1970s and they get a lot of use. The Recreation Department is trying to incorporate new programs and improving these courts would help to allow them to be used for multiple purposes. The courts are in very poor disrepair, so the City decided to do more than originally intended. Mr. Ballistrea asked if the bid was inclusive of the poles and netting. Mayor Costabile said yes. If the City determines that it does not need some of the items listed in the bid, those items can be removed from the bid package. Mr. Ballistrea inquired if there would be any improvement to the fencing and the Mayor said no it is not needed at this time. Mrs. Finney asked how long the project would take. The Mayor replied that depending on the weather, it should take approximately two weeks. The City is hoping the majority of the work can be done before Community Unity Days. Roll Call on motion as stated: AYES: Mercurio, Monaco, Kobunski, Snider, DiCicco, Finney, Ballistrea. NAYS: None. Motion carried. The resolution is adopted.
RESOLUTION NO. 2011-43: “A Resolution designating JP Morgan Chase Bank, NA, PNC Bank National Association, Fifth Third Bank, FirstMerit Bank, NA, KeyBank National Association, RBS Citizens, NA, dba Charter One, Cleveland, and U.S. Bank, NA, as depositories for active and interim deposits of the City of Mayfield Heights for a five-year period.†Mr. Carr read the resolution by title only. Mrs. Snider moved for suspension of the rules, seconded by Mrs. Finney. Roll Call on motion as stated: AYES: Kobunski, Snider, Finney, Mercurio, DiCicco, Monaco, Ballistrea. NAYS: None. Motion carried. Mr. DiCicco moved for adoption, seconded by Mr. Mercurio. Mr. Ballistrea stated a memo was received from Mr. Tribby. All of the listed banks are used for business related to the City’s funds. Roll Call on motion as stated: AYES: DiCicco, Mercurio, Monaco, Kobunski, Finney, Snider, Ballistrea. NAYS: None. Motion carried. The resolution is adopted.
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ORDINANCE NO. 2011-14: “An Ordinance amending Ordinance No. 2011-9 the appropriation expenditures of the City of Mayfield Heights, State of Ohio, for the fiscal year ending December 31, 2011.†Mr. Carr read the ordinance by title only. Mr. DiCicco moved for suspension of the rules, seconded by Mr. Mercurio. Roll Call on motion as stated: AYES: Finney, Mercurio, Snider, Kobunski, Monaco, DiCicco, Ballistrea. NAYS: None. Motion carried. Mrs. Snider moved for adoption, seconded by Mr. Kobunski. Mr. Ballistrea stated Mr. Tribby sent a memo explaining that approximately $25,000 more needs to be appropriated for the tennis court improvement project. This just moves the money from one fund to another. Roll Call on motion as stated: AYES: Snider, DiCicco, Monaco, Mercurio, Finney, Kobunski, Ballistrea. NAYS: None. Motion carried. The ordinance is adopted.
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Mrs. Finney, seconded by Mrs. Snider, moved to confirm the decision of the Planning Commission approving a final site plan for the parking lot expansion for Mayfield City Schools at 1101 SOM Center Road. Mr. Ballistrea stated that council received the revised drawings showing the additional screening and landscaping that had been suggested by the Planning Commission. Mrs. Snider mentioned that this was a unanimous vote of the board. Extensive landscaping is proposed especially on the north and west elevations. Mr. DiCicco inquired if anything had been done with the suggestion of moving the fence along the northerly residential property line. Mrs. Snider said that at the Planning Commission meeting it was stated that the suggestion would be looked into, but it is not part of the approval this evening and she had not heard anything further on the matter. Mayor Costabile added that there were a lot of changes between the preliminary and the final site plan and he thanked the architect and the school for working with the City on these issues. The applicant provided a lot of detail on the plantings that would be used in the landscaping. There were two goals for the plan. The first was to provide natural buffering as provided for in the Master Plan. The second was to allow the least amount of disturbance to the residents on the north side. The school district was very receptive to working with the City to extend the vinyl fencing already provided by the homeowners association on the portion that is on the school property. Since the Planning Commission meeting there has been continued discussion between the City and the school district and it was determined that the school would be able to put this fencing to the north about a foot from the property line and north of the regulator. This will provide additional buffering for the residents, especially for lights from cars at night. Mr. Ballistrea asked if the configuration of the parking lot itself had been altered and the Mayor said no. Mr. Kobunski asked if smaller evergreens could be used on the west side to screen the parked cars. Mayor Costabile replied there would be some plantings, but the school district did not want to lose the large trees that are in existence by using mounding as is in place further south on their property. All in favor, motion carried.
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Mr. Mercurio, seconded by Mr. DiCicco, moved to authorize payment of $17,195.74 to Great Lakes Petroleum Company for gasoline fuel for various departments. All in favor, motion carried.
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Mrs. Finney, seconded by Mr. Mercurio, moved to approve the request of the Mayfield Union Cemetery Board for repair work to gravestones to be done at the Mayfield Union Cemetery by Legend Monument Restoration in the amount of $4075.00. Mr. Ballistrea stated a letter from Patsy Mills of Mayfield Village was sent to the other two community board members and a copy was distributed to all council members requesting approval of this work. Every year, each member municipality donates money to the cemetery. This request just allows the board to use money already in the treasury for the project.
Mr. DiCicco commented that he spoke with Mrs. Snider about this request. He is familiar with monument companies, but is unfamiliar with the proposed base leveling, so he researched it, but could not find anything on it. He suggested that for future repair work other options might be investigated such as volunteer work. Mrs. Finney asked if any Mayfield Heights workers would be used. Mrs. Snider replied not at this time. She added that this company has been used many times by Mayfield Union Cemetery. The Board also tries to get as much volunteer work as possible. Mr. DiCicco stated that he would like the matter looked into for future work. Mrs. Snider replied that she will pass it along, as there are other stones that need to be repaired. Mrs. Finney suggested asking the Key Club for help too. All in favor, motion carried.
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There being no further business to come before Council, Mr. Ballistrea adjourned the meeting at 5:28 P.M.
Approved: Respectfully submitted,
Council President Deputy Clerk of Council